Each workflow is a matter template, pre-configured with trigger, stages, and outputs. Start one from the spotlight, the client portal, or a scheduled calendar event.
Incorporation
Trigger. New client engagement signed. Name reservation, jurisdiction choice, share-structure and director KYC follow from a single intake form.
Stages.- Name reservation and structure approval
- Director, shareholder, UBO KYC pack
- MOA / AOA drafting from the entity row
- Trade licence and registrar submission
- Share certificate, register, statutory file
Outputs. Registered entity, signed constitutional documents, opening statutory file, billing line on the matter.
Branch registration
Trigger. Existing client expanding into a new jurisdiction. Parent entity record drives the cross-border filings.
Stages.- Jurisdiction selection and document apostille
- Local authorised representative appointment
- Branch registration filing
- Local tax registration and bank introduction
Outputs. Registered branch, local representative deed, tax and bank account references linked to the parent entity.
Annual compliance
Trigger. Fires automatically off the entity calendar. Annual return, ESR notification, financial statements, beneficial owner confirmation.
Stages.- Pre-filing data gathering from client portal
- Working papers and supporting schedules
- Drafting and internal review
- Registrar filing and confirmation
Outputs. Filed annual return, ESR confirmation, statutory file updated, retention rule applied, next-year matter pre-seeded.
Licence renewal
Trigger. Expiry date on the entity record fires 60 days ahead. Auto-checks fee schedule, document validity, signatories.
Stages.- Document validity check (lease, MOA, signatory IDs)
- Renewal application and fee payment
- Authority review and licence issuance
- New licence filed, calendar updated
Outputs. Renewed trade licence, payment receipt, updated entity record, next renewal pre-scheduled.
KYC refresh
Trigger. Periodic AML cycle (annual / biennial per risk rating) or trigger event (change of control, distribution above threshold, new jurisdiction).
Stages.- Document request to client portal
- Source-of-funds and source-of-wealth review
- Sanctions and adverse-media screening
- Compliance sign-off, risk rating refresh
Outputs. KYC pack refreshed, risk rating updated, compliance log entry, next-refresh date set.
UBO update
Trigger. Beneficial-ownership change (share transfer, new shareholder, restructure). Required filing within statutory window.
Stages.- Updated UBO declaration and supporting evidence
- Registrar UBO filing
- Internal beneficial-owner register update
- Bank and counterparty notification
Outputs. Filed UBO update, updated internal register, notifications logged.
Share transfer
Trigger. Transfer instruction from existing shareholder. Spawns valuation, tax, regulatory consent checks where applicable.
Stages.- Transfer instruction and consideration
- Pre-emption waiver and board approval
- Stamp duty and tax filings
- Share register update, new certificates
Outputs. Signed transfer deed, updated share register, new share certificates, UBO filing if threshold crossed.
Strike-off and restoration
Trigger. Voluntary client request (strike-off) or registrar action followed by client restoration instruction.
Stages.- Strike-off resolution and creditor notice
- Final filings and tax clearance
- Registrar strike-off OR restoration application
- Court order or registrar approval, file closed or reopened
Outputs. Strike-off notice or restoration certificate, court order where required, entity record archived or reactivated.
Deregistration
Trigger. Voluntary wind-up instruction. Solvent or insolvent path determined upfront.
Stages.- Solvency declaration and liquidator appointment
- Creditor notification and asset distribution
- Final tax clearance and audit
- Registrar deregistration, statutory file archived
Outputs. Final liquidation report, deregistration certificate, retention-rule-stamped statutory file.